Step Two: Apply to and Communicate with your Preferred Venue(s)
This page will help you understand every part of Step Two: Apply to and Communicate with your Preferred Venue(s)
Before you start Step Two of the process, look at this page. We will try to tell and show you what takes place in this step.
If you missed Step One, or need to go back to it click on the Step One button below:
Before you start Step Two of the process, look at this page. We will try to tell and show you what takes place in this step.
If you missed Step One, or need to go back to it click on the Step One button below:
Did you read everything on the 2019 Performers page? Everything you need to know is on that one page.
COSTS FOR STEP TWO:
VENUE RENT:
Venue rents vary. Many venues charge no rent, but will keep a percentage of box office. Others may charge a small amount, but will allow participants to keep all or most of the box office. Some venues may be free, but ask you to encourage your audience to buy a drink at their establishment. Some fees may include technical, some may just be a bare room. Please make sure to be very clear with your venue about what is and is not included in your deal. We are hoping on average that for a 1 hour show with minimal load-in and load-out, and some very basic lighting and sound equipment that costs are around $20-$60 per performance for those venues that charge up front, or 10%-30% of box office for those venues that work off of the box office split.
Venue rents vary. Many venues charge no rent, but will keep a percentage of box office. Others may charge a small amount, but will allow participants to keep all or most of the box office. Some venues may be free, but ask you to encourage your audience to buy a drink at their establishment. Some fees may include technical, some may just be a bare room. Please make sure to be very clear with your venue about what is and is not included in your deal. We are hoping on average that for a 1 hour show with minimal load-in and load-out, and some very basic lighting and sound equipment that costs are around $20-$60 per performance for those venues that charge up front, or 10%-30% of box office for those venues that work off of the box office split.
Find a Venue:
STEP TWO: APPLY TO AND COMMUNICATE WITH YOUR PREFERRED VENUE(S):
Ready to take the next step? Get ready to hunt for a venue. We have made this process easier by securing a list of venues interested in hosting Fringe programming. When you apply, they will receive an email with a link to your project.
Already have leads on a venue in the Fringe Zone? You can register your own venue for free. Participants converting unlikely spaces into full-fledged Fringe venues is the lifeblood of the festival. You might also open your new venue to other fringe projects, offsetting your costs and expanding opportunities to other artists.
Remember, Fringe venues can be anywhere: theatres, clubs, bars, restaurants, found spaces, outdoor spaces… anything you have rights/permission to control for the duration of your event/performances/exhibitions. All we ask is that you keep it in the Fringe Zone, to make it easy for audiences to experience and walk to as many shows as possible. Fringe audiences like to pack in as many experiences as possible during the festival, and close venues help with this experience.
If you have trouble finding a suitable venue, or want to find a fun found space for your specific show, or have trouble booking a venue or communicating with your venue, contact us at support@pittsburghfringe.org.
ONE SHOW / ONE VENUE
We have a one show / one venue rule. Once you confirm your show with a venue, you cannot perform that same, exact show at any other venue. In the Fringe printed guide and website, your show will be listed as playing at one venue only. If you are an actor in a play or a musician in a band, you may perform at more than one venue IF you are also in a totally different play or band. (For example, John Doe can perform in Romeo & Juliet at one venue, and Who’s Afraid of Virginia Woolf at another venue, but the same exact production of Romeo & Juliet cannot be performed at more than one venue.) That said, any individual or group may submit multiple productions to the Fringe: simply create a different project.
FESTIVAL FOOTPRINT
To keep the festival a walkable and festive environment, we are requiring all venues to stick to our Fringe Zone area. The second big change for 2019 is that we are moving the Fringe Zone to better accommodate our new venue structure.
The new zone is up or down Penn Ave about a mile in either direction from The Alloy Studios, 5530 Penn Ave, Pittsburgh, PA 15206, and off of that area of Penn Ave a few blocks in either direction. If you aren't sure if you are in the "Zone." Please contact us to see if your venue would be approved.
Ready to take the next step? Get ready to hunt for a venue. We have made this process easier by securing a list of venues interested in hosting Fringe programming. When you apply, they will receive an email with a link to your project.
Already have leads on a venue in the Fringe Zone? You can register your own venue for free. Participants converting unlikely spaces into full-fledged Fringe venues is the lifeblood of the festival. You might also open your new venue to other fringe projects, offsetting your costs and expanding opportunities to other artists.
Remember, Fringe venues can be anywhere: theatres, clubs, bars, restaurants, found spaces, outdoor spaces… anything you have rights/permission to control for the duration of your event/performances/exhibitions. All we ask is that you keep it in the Fringe Zone, to make it easy for audiences to experience and walk to as many shows as possible. Fringe audiences like to pack in as many experiences as possible during the festival, and close venues help with this experience.
If you have trouble finding a suitable venue, or want to find a fun found space for your specific show, or have trouble booking a venue or communicating with your venue, contact us at support@pittsburghfringe.org.
ONE SHOW / ONE VENUE
We have a one show / one venue rule. Once you confirm your show with a venue, you cannot perform that same, exact show at any other venue. In the Fringe printed guide and website, your show will be listed as playing at one venue only. If you are an actor in a play or a musician in a band, you may perform at more than one venue IF you are also in a totally different play or band. (For example, John Doe can perform in Romeo & Juliet at one venue, and Who’s Afraid of Virginia Woolf at another venue, but the same exact production of Romeo & Juliet cannot be performed at more than one venue.) That said, any individual or group may submit multiple productions to the Fringe: simply create a different project.
FESTIVAL FOOTPRINT
To keep the festival a walkable and festive environment, we are requiring all venues to stick to our Fringe Zone area. The second big change for 2019 is that we are moving the Fringe Zone to better accommodate our new venue structure.
The new zone is up or down Penn Ave about a mile in either direction from The Alloy Studios, 5530 Penn Ave, Pittsburgh, PA 15206, and off of that area of Penn Ave a few blocks in either direction. If you aren't sure if you are in the "Zone." Please contact us to see if your venue would be approved.
Log In:
If you have left after Step One, you'll need to Log In.
Explore Venues:
Since we are just moving to this new structure, we are still getting new venues to sign on. We even have some we are still helping to put up their information. Here is what it will look like in the future. (Some of these screen shots are from the Hollywood Fringe site.)
Even a Map View!
Venues vs. Spaces:
On the website we call a venue a specific location, and a Space is the actual Performing space. This is because some venue locations may have several Performing Spaces. So click on the Venues, and you can also explore the spaces within a venue.
Sample Venue Screenshot:
Sample Spaces Screenshot:
Sample Pick a Venue Screenshot:
Once you know which venues you want to apply you can go back to your "Choose Space" part of the process. You'll see all the available spaces at the time, and a button that says "Apply." Once you hit apply, it is done! Your information will automatically go right to that venue manager.
You'll see a screen like this:
You'll see a screen like this:
After you "Apply" it will look like this:
See you applied to the first one!
You are welcome to apply to as many spaces as you want (yes, notice it is listed by space not venue). But don't overdo it, and waste their time.
The Deal
If they want your show, they will send you a "Deal." It will look something like this (of course this is super fake).
Deal
Notice there will be a total deal value (which may not quite work in some sorts of situations, so read the terms carefully). Then you have the Deal Terms - Read that carefully. If you aren't sure what they mean, or you can make a deal suggestion back. Just remember some venues, are going to want to be consistent across the board for all the shows, and may not accept your suggestions. If you don't like the deal, you can say no. There are other venues, or find your own venue! There are always more options.
Notice on the right they list the dates and times they are offering you. You can agree to them, or not. But make sure you can perform at all those times, it is very hard to make changes after you agree to the terms, and indeed they may not be able to at all!
Notice on the right they list the dates and times they are offering you. You can agree to them, or not. But make sure you can perform at all those times, it is very hard to make changes after you agree to the terms, and indeed they may not be able to at all!
Agreed to Deal
Once you agree to the deal your project page will show something like this:
That's It!
You have now completely finished Step Twp! Now on to Step Three - Finalizing registration for your show!
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